Creating an Asset from Scratch

The Create an Asset section lets you add an asset record from scratch in FASTER Web.

Tip

To view the Create New Asset from Scratch dialog box, click the Create New Asset from Scratch link.

To create an asset from scratch

1.    Click the Assets module.

2.    In the Actions section, click Create Assets.

3.    In the Create an Asset section, click Create Asset.

The Create New Asset from Scratch dialog box opens.

Note: Before creating the asset from scratch, if you have verified the VIN details of the asset from the NHTSA service, the Organization, VIN/Serial Number, Year, Make, Model,  and Drive Train fields in the Create New Asset from Scratch dialog box auto-populate the details of the asset.

4.    In the Asset Number box, type a unique number to identify the asset.

Note: Each asset number can only exist once in an organization. The same number can however be used in different organizations.

5.    In the Organization list, select the organization of the asset.

6.    In the VIN/Serial Number box, type the vehicle identification number of the asset.

7.    In the Year box, type the year of manufacture of the asset.

8.    In the Make and Model lists, select the make and model, respectively.

9.    In the Status list, select the status of the asset.

The status of the asset can be active, inactive due to accident, or disposed.

10.  In the License Plate box, type the license plate number assigned to the asset.

11.  In the State list, select the state where the asset is housed.

12.  In the Class list, select the classification of the asset.

13.  In the Serial Number box, type the vehicle identification number of the asset.

14.  In the Department list, select the department responsible for the charges performed by the asset.

15.  In the Asset Shop list, select the location where the repairs are performed on the asset.

16.  In the Availability list, select the availability of asset for use.

Note: If you select the availability setting as 24 Hours and the 24 Hours Available column is marked as Yes, both the Start Time and End Time columns display 12:00 AM.

17.  In the Bill Code list, select the bill code type used to bill the asset department.

The Billing for Items section displays the billing type of items based on the bill code selected.

Note: You can enter the following optional fields:

  • In the Drive Train list, select the type of drive train used in the asset.

  • In the GVW box, type the gross vehicle weight of the asset.

  • In the Color list, select the color of the asset.

  • In the Body Serial Number box, type the body serial number of the asset.

  • In the Chassis Serial Number box, type the chassis number of the asset.

  • In the Monitor Group list, select the monitor group of the asset when the asset is compared with other assets.

  • In the Site list, select the location where the asset is housed.

  • In the Priority list, select the priority as how often the asset is used.

  • In the Location box, type the parking location of the asset.

  • In the Zip Code box, type the zip code assigned to the asset.

  • In the Financial Reference Number box, type the financial reference number assigned to the asset.

18.  Click one of the following:

o      Save & View to save the information and view the Master tab.

o      Save & New to save the information and add another record.

o      Cancel to disregard any changes and close the dialog box.

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