Processing Billings

The Process Billings tab lets you to process billing statement. After processing a billing statement, the Billing Statement History section displays the history of the billing statements that are processed.

To process billing

1.    Click the Accounting module.

2.    In the Actions section, click Manage Closeout Processes.

The Closeout Processes page opens.

3.    In the Process Billing section, specify the following:

a.    In the Statement Type list, select any one of the following type of statement:

i.      Billing: To process billing statements.

ii.     Pre-Billing: To process pre-billing statements.

b.    In the Start Date field, type the date in the MM/DD/YYYY format or select a start date of the statement.

c.     In the End Date field, type the date in the MM/DD/YYYY format or select an end date of the statement.

4.    Click Process to process the billing statement.

The Confirm Billing Process Pop-up opens.

5.    Click OK in the Billing Statement Message dialog box to view billing statement history.

Note:  

·      The following fields are set by your administrator in the Setup > Application Setup > Accounting > Settings, and cannot be edited.

  • Use Billing Account Code

  • Work Order & Direct Charges Billed By

  • Fuel Billed By

  • Post to Account Receivable

·      In the Billing Statement History section, click the Include Pre-Billing link to view pre-billing statements.

 

Navigation Tips:

  • To expand or collapse the grids in the search window, click to the right of the title bars.
  • To move the grids in the search window, drag a grid to a desired location. To save the position of the grid, click the icon. The position of the grids will be the same next time you open the search window.
  • To sort the search results displayed in a column by any category, click the column header.
  • To browse through the search results, use the arrows in the upper part or the lower part of the search result grid. You can also specify whether to display the entire search result or ten results at a time.
  • If there are too may results to display, the search returns an error message as The search results exceed the maximum number of records allowed. Only the first ‘x’  records are being shown. Please refine your search criteria if the record for which you are searching is not in the list returned. You must narrow your search to display targeted results.
  • To export the search results to a spreadsheet, word document, or CSV file, click the appropriate export link on the upper-right corner of the search results grid.

 

6.    Click the Delete Last Billing Statement link to delete the billing statement.

Note: This link will be enabled only if the logged in user will have Billing Statement Delete permission assigned. If this permission is not assigned the Delete Last Billing Statement link will be disabled.

·      A pop-up message Delete Last Billing Statement opens.

·      If there is no billing statement to delete, a pop-up message Delete Last Billing Statement opens.

 

Exporting the Search Results Grid

You can export the Search Results grid in the following formats:

·      Microsoft Excel (.xlsx)

·      Microsoft Word (.docx)

·      Comma-Separated Values (.csv)

To export the search results grid

1.    Click the Microsoft Excel ( ), Microsoft Word ( ), or Comma-Separate Value ( ) icon in the upper-right corner of the Search Results grid.

The File Download dialog box opens prompting you to Open, Save, or Cancel.

2.    Click Save.

The Save As dialog box is displayed with the File Type of the selected format.

3.    Browse to the desired location, specify a file name, and then click Save.

The Search Results grid is saved in the specified format at the specified location.

 

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