TipFASTER Web Closeout Processes (Billing, Pre-Billing, and Inventory Snapshots) serves as a tool for reporting and analysis of your data operations.
FASTER recommends the Billing process must be performed at least once a month. Performing Billing monthly ensures that the data to populate in the history tables is captured for reporting. By processing billing, you can collect data on usage, costs, and charges for a selected time period. As assets are frequently reassigned, sold, or salvaged, the data may not be reproduced in the future, if billing is not processed completely.
FASTER recommends using Inventory Snapshots, for both assets and items (parts), at least once a month. This is also a best practice that it generates a time stamp for all assets and items with valuation, for a selected time period.
FASTER recommends you to first perform Pre-Billing and review the data before running the Billing process. You can not make any changes to the data, once the billing process is complete. The most recently run Pre-Billing or Billing processes performed in FASTER Web are captured in the standard billing reports- W500, W500a, W500as, W512, W520, W526, and W528. You can find the previous billing details from the billing history reports- W501, W501a, W501as, W521, W527, and W529 .
Tip
To view the Pre-Billing Closeout processes section, click the Pre-Billing Closeout processes link.
1. Run a Statement Type- Pre-Billing.
2. Review the Billing Statement History panel for any discrepancies in historical data.
3. Review the W500, W500a, and/or W500as reports, as necessary, for errors in charges or incorrect account numbers.
4. Review the W528 Billing Omissions Report to find any unexpected un-billed charges.
5. Make any necessary corrections to charges or account numbers.
6. Repeat steps 1. through 5. until all errors in charges and incorrect account numbers are fixed.
7. Proceed with processing the Statement Type- Billing.
Tip
To view the Billing closeout processes section, click the Billing closeout processes link.
FASTER recommends Inventory Snapshots must be performed for both assets and items (parts), on the first of each month.
